Posted in Publications on Coffee House Writers, Writing

Kanban Boards: An Organizational Tool

Photo by Hayley Green
Photo by Hayley Green

Do you struggle to stay organized? Do to-do Lists just feel too plain and don’t motivate you enough? A kanban board might help you stay organized and get all of your responsibilities and goals done.

What is a kanban board?

This begs the question; what is a kanban board? It’s an organization system that helps you see at a glance what you need to focus on during the week and see what you’ve accomplished. There are three sections of the board: Goals, This Week (Do it Now), and Accomplished.

Goals

The goals section should take up half of your board. This is where every task goes at the beginning. You can color-code the Post-its to match the goals. On my board (above), purple is my writing goals, hot pink is schoolwork, orange is my internships, yellow is my critique group, blue is a newsletter, and pastel pink is miscellaneous things. You can do the same thing based on your goals.

This Week (Do it Now)

Move the Post-its here when you need to focus on them during the coming week. It should be the middle quarter of your board. It helps you to know exactly what you must do. You can move them around as needed. My “week” is fluid, and often these tasks are completed as needed because I have flexibility. If you crave more rigidity, then put the deadline in the corner of the Post-it and get the task done before it’s due.

Accomplished

Congratulations! You finished a task. Now you can move the Post-it to the accomplished section on the bottom quarter of your board. Not only does this give you a rush of dopamine, but also it’s incredibly motivating to see everything you’ve accomplished stack up.

Refreshing the Board

The board goes through cycles of being…[Read More]